XS Finance

Scheduled transactions are transactions that automatically occur at predetermined intervals, for example, a mortgage payment or a rent payment. NOTE: You must have created at least one account before you can create scheduled transactions.

Creating scheduled transactions

To create a new scheduled transaction, choose Schedule from the Menu on the Accounts screen and then simply select the menu option New from the Scheduled Transactions window.

See adding a new transaction for the transaction details. When you have configured the transaction details, select the Schedule menu option to open the schedule information window.

If you need to modify the amount, then select the Amount field and enter the schedule amount.
Select the Next Date field and, using the calendar window, select the date when the next schedule transaction will occur
Select the Frequency drop list and select the frequency of scheduled transaction. The choices available are: Daily, Weekly, 2 Weekly, 4 Weekly, Monthly, Quarterly, half-yearly and Yearly.
Select the Number of payments field and enter the number of transactions to be made before this scheduled transaction terminates. If you specify 999 then, unless you modify it, the transaction never terminates
Checking the Irregular First Payment option, allows you to specify the amount of the first payment, which, in some scheduled transactions, may differ from the remaining transactions
Select Back when you are satisfied with the details
Finally, select Create to create the scheduled transaction or Cancel to return without saving the changes

Editing existing scheduled transactions

To edit an existing scheduled transaction, simply select the desired transaction and select Edit, then follow the appropriate steps in Creating scheduled transactions and select Update to store the amendments.

Deleting scheduled transactions

To delete an existing scheduled transaction, simply select the desired transaction and select Delete, select Yes from the confirmation prompt to delete the transaction or No to leave the transaction intact.

Processing scheduled transactions

When scheduled transactions are required to be processed, a message stating “Scheduled transactions need processing” will appear, then select Process Scheduled Items from the menu on the Scheduled Transactions screen. XS Finance automatically checks for scheduled transactions every time you login and periodically during the day if left running.

The Process Scheduled Items window contains two lists. The top list is the scheduled transaction list. This shows what transactions given the 'Process up to date' date value need to be processed now. If the transaction is a repeating transaction, and multiple transactions need to be generated, you will see how many transactions will be created in the list.

The bottom list shows all of the accounts in your personal file, and the estimated account balance AFTER the transactions have been processed, if you continue.

Account estimations / future date processing
Changing the 'Process up to date' date value allows you to see what your account will look like given a future date. This is calculated using the current account balance plus all adjustments from the scheduled transactions list for the account. This is useful for predicting how much money you can spend or need to raise before a particular date.

If the date is set as a future date, and you proceed with processing the scheduled transactions, future dated transactions will be generated, the account balances adjusted and the transactions shown in the account register in a different color.

Select Update to process all scheduled transactions listed, or select Cancel to dismiss this form.

NOTE: When a scheduled transaction is processed, the memo field of the new transaction will be populated with the scheduled transaction rolling number. This allows you to track to which payment number the transaction refers.