XS Finance

The account list can be used to quickly view the transactions from another account. This is useful if you intend to do a transfer from account to account.

The transactions window provides an overview of the account’s transactions, initially sorted in ascending date order, although you may select the column titles to sort by payee or amount. Transactions with dates shown in a different color are future transactions. Future transactions are differentiated so it is always easy to see these transactions whatever column the transaction list is sorted by.

Transaction list key	Action
Left / Right arrows	Cycle through transaction states ( or or )
Action key	Edit transaction
*	Page Up
#	Page Down
0	Change focus to account list
Other keys	Jump to transaction by their T9 key

Register Balance / Reconciled Balance

XS Finance displays the both the account balance and the reconciled balance. The reconciled balance is a total of all reconciled transactions ( ) from the account, representing the last true state of the account that matched your paper bank statement.

Quick Reconcile

From the account register you can now mark transactions as cleared, reconciled or not reconciled by selecting the or or box next to the transaction. More Information

To add a new transaction

Simply select the New menu option to open the new transaction window, then:

Select the Date field and modify the date, if necessary.
Select the desired type of transaction (Payment, Deposit or Transfer)
Select the Payee field and enter a payee or press the Action button to display a list of Payees. Please note that this list may be cleared by using Clear Autofill from the Options screen.
Enter the Category, if required, or press the action key to select from the list.. If you have selected a Transaction type of 'Transfer', then the category field will display the account list, to allow you to choose which account to transfer the money into. If you'd like to record a new category in the transaction, enter the name in this field. selecting update/create will add a new category if the category does not exist.
Select the Reference / Cheque number field, this can be used to store any kind of reference for this transaction. If you press the action key, XS Finance will show you the next check number. If you select the check number and create/update the transaction, XS Finance will automatically update the check number in the account.
Select the Amount field and enter the transaction amount. If you require a currency conversion then select the Currency button to open the currency conversion window. See Currencies & Rates for further information.
Select and select a Status for the transaction. The options available are:
    Not reconciled – The transaction is not reconciled therefore unconfirmed
    Cleared – The transaction has been cleared or processed by a bank
    Reconciled – The transaction has been reconciled, confirmed
    Void – The transaction has been marked as void or invalid
Select the splits menu option if you require the transaction to be split. See Split Transactions
Select the memo menu option to provide free-type memorandum information
Finally, select create or cancel to either commit the transaction or cancel

Memorized Transactions: Select the menu option to automatically populate the fields with the information from the memorized transaction.

Split Transactions

Select the split menu option in the transaction window to split a transaction into one or more categories. For example, a rental payment may include telephone and electricity payments.

To split a transaction:

Select the split menu option from the transaction window; this will open the split window
To assign a new split entry, simply select the Add button and enter the details in the new window
To delete an entry, select the desired entry from the split list and select Delete
To edit an existing split, tap the desired entry and select Edit, then edit the details in the new window
Repeat steps 2,3 or 4 until the transaction split difference is zero
Select Update to confirm the split information or cancel

NOTE: When you press Update any previously entered transaction amount will be overwritten with the new split total. If you press cancel, the previous transaction amount entered before opening the splits screen will be maintained.

When the Update button is pressed, XS Finance looks at the total of all split items. If the total is positive, XS Finance will ask you if you want to record the items as an overall deposit. If the amount is negative, XS Finance will ask if you want to record the items as an overall payment.

To find a transaction or selecting a particular transactions' date

To Goto a transaction date, from the Register screen select Goto Date from the menu and enter the date.

To Find a transaction, from the Register screen select Find from the menu to open the finder, then:

Select the Payee field and enter a payee. Pressing the action key will allow select from the quickfill list.
Select a Category from the list, if required.
Select the memo field and provide the memo text
Select the find mechanism. "Exact find" matches the entire category/memo or payee against the transaction. "Begins with" will only find transactions which start with the data and "Contains" will find transactions which contain the text.
Select Ignore Case if you require a case insensitive find.
Select the Reference / Cheque number field.
Select the Amount field and enter the transaction amount.
Select Search Splits if you require splits to be searched.
Finally, select Find First from the menu to find the first transaction which contains all of the information specified or Find Next to find the next transaction from the current point in the register.

Memorized Transactions

A memorized transaction is a transaction that can be stored and recalled at any time in the future. For example you may make donations to a particular charity, but these donations are irregular and not always the same amount so a scheduled transaction is not suitable.
NOTE: You must have created at least one account before you can create memorized transactions

Recalling memorized transactions

To recall a memorized transaction, from the transactions window simply Memorized Transactions from the MENU.

You may then replace various aspects of the transaction if so desired, for example if the amount differs from the memorized amount.

Creating memorized transactions

To create a new memorized transaction, simply select an existing transaction and select Edit, then from the transaction window select the memorize button.

Or, alternatively select Memorized Transactions from the Menu in the Accounts screen, then select the New menu option and follow the instructions for adding a new transaction.

Editing an existing memorized transaction

To edit an existing memorized transaction, simply select Memorized Transactions from the Menu in the Accounts screen and select the desired transaction then select the Edit menu option and follow the required steps in the instructions for adding a new transaction.

Deleting an existing memorized transaction

To delete an existing memorized transaction, simply select Memorized Transactions from the Menu in the Accounts screen, select the desired transaction then select the Delete menu option and select Yes to delete the transaction or No to cancel.

Voiding an existing transaction

If you mark an existing transaction as void, the transaction will remain in the transaction list, but will be shown with the void icon and the amount is reset to 0.00. If you edit the transaction in the future and press the transaction memo button, you will see a note of the date the transaction was marked as void and the original amount.