XS Finance

Introduction

Installing XS Finance

Launching XS Finance

Using for the first time

Navigation & Basics

Creating a new account

Logging in & out

Managing your accounts

Managing transactions

Scheduled transactions

Budgets

Managing categories

Import &  Export

Charts &  Reporting

Reconcile Accounts

Synchronization

Configuring XS Finance

Registering XS Finance

www.xcitesoftware.com

Scheduled Transactions

Scheduled transactions are transactions that automatically occur at predetermined intervals, for example,  a mortgage payment or a rent payment. NOTE: You must have created at least one account before you can create scheduled transactions.

Creating scheduled transactions

To create a new scheduled transaction, choose Scheduled Transactions from the Options menu and then simply tap the New button from the Scheduled Transactions window.

See adding a new transaction for the transaction details.  When you have configured the transaction details, tap the Schedule button to open the schedule information window.   

  1. If you need to modify the amount, then tap the Amount field and, using the numeric pad window, enter the schedule amount. 

  2. Tap the Next Date field and, using the calendar window, select the date when the next schedule transaction will occur

  3. Tap the Frequency drop list and select the frequency of scheduled transaction.  The choices available are: Daily, Weekly, 2 Weekly, 4 Weekly, Monthly, Quarterly, half-yearly and Yearly.

  4. Tap the Number of payments field and enter the number of transactions to be made before this scheduled transaction terminates. If you specify 999 then, unless you modify it, the transaction never terminates

  5. Checking the Irregular First Payment option, allows you to specify the amount of the first payment, which, in some scheduled transactions, may differ from the remaining transactions

  6. Tap Back when you are satisfied with the details

  7. Finally, tap Create to create the scheduled transaction or Cancel to return without saving the changes

 

Editing existing scheduled transactions

To edit an existing scheduled transaction, simply select the desired transaction and tap Edit, then follow the appropriate steps in Creating scheduled transactions and tap Update to store the amendments.

Deleting scheduled transactions

To delete an existing scheduled transaction, simply select the desired transaction and tap Delete, select Yes from the confirmation prompt to delete the transaction or No to leave the transaction intact. 

Processing scheduled transactions

When scheduled transactions are required to be processed, a message stating “Scheduled transactions need processing” will appear, then select Process Scheduled Items from the Options menu. XS Finance automatically checks for scheduled transactions every time you login and periodically during the day if left running. 

The Process Scheduled Items window contains two lists. The top list is the scheduled transaction list. This shows what transactions given the 'Process up to date' date value need to be processed now. If the transaction is a repeating transaction, and multiple transactions need to be generated, you will see how many transactions will be created in the list.

The bottom list shows all of the accounts in your personal file, and the estimated account balance AFTER the transactions have been processed, if you continue.

Account estimations / future date processing
Changing the 'Process up to date' date value allows you to see what your account will look like given a future date. This is calculated using the current account balance plus all adjustments from the scheduled transactions list for the account. This is useful for predicting how much money you can spend or need to raise before a particular date.

If the date is set as a future date, and you proceed with processing the scheduled transactions, future dated transactions will be generated, the account balances adjusted and the transactions  shown in the account register in a different color.

Tap Update to process all scheduled transactions listed, or tap Cancel to dismiss this form.

 

NOTE: When a scheduled transaction is processed, the memo field of the new transaction will be populated with the scheduled transaction rolling number. This allows you to track to which payment number the transaction refers.