XS Finance

The account droplist can be used to quickly view the transactions from another account. This is useful if you intend to do a transfer from account to account.

The transactions window provides an overview of the account’s transactions, initially sorted in ascending date order, although you may tap the column titles to sort by payee or amount. Transactions with dates shown in a different color are future transactions. Future transactions are differentiated so it is always easy to see these transactions whatever column the transaction list is sorted by.

Register Balance / Reconciled Balance

Normally XS Finance displays the account balance. This is the current balance for all transactions stored in the account. You can select the check box or to toggle the balance display between the current account balance and the reconciled balance. The reconciled balance is a total of all reconciled transactions from the account, representing the last true state of the account that matched your paper bank statement.

Quick Reconcile

From the account register you can now mark transactions as cleared, reconciled or not reconciled by tapping the or or box next to the transaction. More Information

To add a new transaction

Simply tap the New button to open the new transaction window, then:

Tap the Date field and modify the date, if necessary.
Select the desired type of transaction (Payment, Deposit or Transfer)
Tap the Payee field and enter a payee or tap the magnifying glass to select a memorized transaction. The payee field has a quickfill feature whereby matching payee names will automatically be displayed as you type, to select the displayed payee simply tap the name.
Select a Category from the list, if required. If you have selected a Transaction type of 'Transfer', then the category field will display the account list, to allow you to choose which account to transfer the money into. If you'd like to record a new category in the transaction, enter the name in this field. Tapping update/create will add a new category if the category does not exist.
Tap the Reference / Cheque number field, this can be used to store any kind of reference for this transaction. If you tap the droplist arrow, XS Finance will show you the next check number. If you select the check number and create/update the transaction, XS Finance will automatically update the check number in the account.
Tap the Amount field and enter the transaction amount using the popup window. If you require a currency conversion then tap the Currency button to open the currency conversion window. See Currencies & Rates for further information.
Tap and select a Status for the transaction. The options available are:
   Not reconciled – The transaction is not reconciled therefore unconfirmed
   Cleared – The transaction has been cleared or processed by a bank
   Reconciled – The transaction has been reconciled, confirmed
   Void – The transaction has been marked as void or invalid
Tap the splits button if you require the transaction to be split. See Split Transactions
Tap the memo button to provide free-type memorandum information
Finally, tap create or cancel to either commit the transaction or cancel

Split Transactions

Tap the split button in the transaction window to split a transaction into one or more categories. For example, a rental payment may include telephone and electricity payments.

To split a transaction:

Tap the split button in the transaction window; this will open the split window
To assign a new category, simply tap the Add button and enter the details in the new window
To delete an entry, tap the desired entry from the split list and tap Delete
To edit an existing split, tap the desired entry and tap Edit, then edit the details in the new window
Repeat steps 2,3 or 4 until the transaction split difference is zero
Tap Update to confirm the split information or cancel

NOTE: When you press Update any previously entered transaction amount will be overwritten with the new split total. If you press cancel, the previous transaction amount entered before opening the splits screen will be maintained.

When the Update button is pressed, XS Finance looks at the total of all split items. If the total is positive, XS Finance will ask you if you want to record the items as an overall deposit. If the amount is negative, XS Finance will ask if you want to record the items as an overall payment.

To find a transaction

From the register screen, simply tap the icon to open the finder window , then:

Tap the Payee field and enter a payee. The payee field has a quickfill feature whereby matching payee names will automatically be displayed as you type, to select the displayed payee simply tap the name.
Select a Category from the list, if required.
Select the find mechanism. "Exact find" matches the entire category/memo or payee against the transaction. "Begins with" will only find transactions which start with the data and "Contains" will find transactions which contain the text.
Select Ignore Case if you require a case insensitive find.
Tap the Reference / Cheque number field..
Tap the Amount field and enter the transaction amount using the popup window.
Tap the memo field and provide the memo text
Select Search Splits if you require splits to be searched.
Finally, tap Find First to find the first transaction which contains all of the information specified or Find Next to find the next transaction from the current point in the register.

Memorized Transactions

A memorized transaction is a transaction that can be stored and recalled at any time in the future. For example you may make donations to a particular charity, but these donations are irregular and not always the same amount so a scheduled transaction is not suitable.
NOTE: You must have created at least one account before you can create memorized transactions

Recalling memorized transactions

To recall a memorized transaction, from the transactions window simply tap the payee magnifying glass . Simply select the desired transaction from the memorized transaction list.

You may then replace various aspects of the transaction if so desired, for example if the amount differs from the memorized amount.

Creating memorized transactions

To create a new memorized transaction, simply select an existing transaction and tap Edit, then from the transaction window tap the memorize button.

Or, alternatively select Memorized Transactions from the Options menu and tap the New button, then follow the instructions for adding a new transaction.

Editing an existing memorized transaction

To edit an existing memorized transaction, simply select Memorized Transactions from the Options menu and select the desired transaction then tap the Edit button and follow the required steps in the instructions for adding a new transaction.

Deleting an existing memorized transaction

To delete an existing memorized transaction, simply select Memorized Transactions from the Options menu, select the desired transaction then tap the Delete button and select Yes to delete the transaction or No to cancel.

Voiding an existing transaction

If you mark an existing transaction as void, the transaction will remain in the transaction list, but will be shown with the void icon and the amount is reset to 0.00. If you edit the transaction in the future and press the transaction memo button, you will see a note of the date the transaction was marked as void and the original amount.